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BY-LAWS FOR ARIZONA STATE FIRE TRAINING COMMITTEE, INC.
The principle office for the transaction of the business of the corporation is fixed and located in Phoenix, Maricopa County, Arizona. The business address of the corporation is ________________________________________.
Section 1. Policy The Arizona State Fire Training Committee is an advisory Committee to assist in the planning and implementation of fire training programs for the State of Arizona. It shall be the policy of this Committee to coordinate fire service training through qualified instructors, using current and innovative methods to provide the skills, knowledge and ability to protect the lives and property of the citizens of this State.
In an effort to provide continued and approved coordination of the Arizona State Fire School, no member of this Committee shall agree to a teaching commitment during the Fire School.
Section 2. Scope. The scope of the Committee’s activities shall be determined by the members of the Committee, and by input from individuals and organizations involved with, and affected by the fire service. The Committee shall have three types of membership.
Section 1. Membership Types. In order to provide a balanced perspective on training issues the Committee shall include members from Fire Departments, industry and governmental agencies. The total membership may vary based on need determined by the Committee.
Group 1 shall consist of members from Fire Departments throughout the State of Arizona. The members in Group 1 will come from Fire Departments that are:
Fire District Operations
Group 2 shall consist of members from Government operations, including but not limited to:
State Land Department
State Fire Marshall’s Office
Group 3 shall consist of members from private entities, including but not limited to:
Private Fire Protection
Insurance Service Offices
Fire Equipment Vendors
There are no limitations on the number of participants form each grouping, nor are there defined percentages of required members from each.
Section 2. Membership Requirements. An individual wishing to participate, as a member on the State Fire Training Committee, must represent one of the three groups identified. In addition, the individual must be sponsored by the agency they represent, and a letter must be submitted to the Committee Chairperson recommending the appointment to the Committee. Additionally, the letter is an agreement that the individual will be permitted to attend meetings and participate on sub-Committee assignments.
Section 3. Vacancies. When a vacancy is known to exist, the Committee members may solicit applications from appropriate agencies until sufficient applications have been received to fill the vacancy. The Chairperson will present these applications to the membership at the next scheduled meeting.
Each application will be discussed during the meeting and the Committee will take a vote. A new member will require a two-thirds majority vote of the Committee to receive an appointment. Any new member is considered on probation until the member has successfully participated in an annual Fire School.
Section 4. Revocation of Member Status. When the Chairperson and/or committee determine that a Member’s status should be revoked, the Chairperson will bring the issue to the membership for a vote. A two-thirds majority of Committee members must vote in favor of revocation of membership. Unexcused absences at regular meetings will weight strongly in the decision of the Chairperson to recommend revocation of membership. (See Article V, Section5, Attendance)
Section 1. Executive Officers. The general management of the affairs of the corporation shall be vested in the executive officers. The initial officers shall consist of those persons named in the Articles of Incorporation. The officers to serve hereafter shall be elected from the membership as provided in Article V of these by-laws. The executive officers of the corporation shall consist of a Chairperson, a vice-chairperson, a Secretary, a Treasurer and three directors.
Section 1. Order of Business. At all meetings of the Corporation, the order of business, unless otherwise directed by the Chairperson, shall be as follows:
a. Comments from the host
c. Approval of minutes from the last meeting
d. Reports from Officers
e. Reports from Committees
f. Old Business
g. Election of Officers (at annual meeting)
h. New Business
i. Round Table discussion
j. Location and Date of next meeting
Section 2. Meeting Dates and Locations. The Corporation will meet regularly in a series of meetings established annually by the Chairperson. Specific dates, times and locations, shall be set for the following year at the Annual Meeting. The first meeting of each calendar year shall be designated as the Annual meeting.
Section 3. Special Meetings. Special meetings of the membership may be called by the Chairperson on his or her own initiative whenever in his or her own judgement it may be deemed necessary, or by the Secretary upon written request of any two members. Five (5) days notice of special meetings shall be given to all members.
Section 4. Notices. Each member shall be responsible to keep the Secretary advised of his or her mailing address for the purpose of receiving all corporate mailings. All notices required by these By-laws shall be sent by regular mail. Notices need not state the purpose of any meetings. Notice may be waived by the Executive Officers.
Section 5. Attendance. A State Fire Training Committee member shall make every effort to attend all regularly scheduled meetings each calendar year. Minimum attendance shall be determined to be at least four (4) meetings in each calendar year, in addition to the Fire School. Any member who fails to attend the Fire School is subject to review by the membership. If a member is going to be absent, he/she shall notify the Chairperson or the State Training Director in advance of the meeting date.
Section 6. Rules of Order. Meetings shall be conducted in accordance with “Robert’s Rules of Order”
ELECTION OF OFFICERS
Section 1. Election of Officers. Subject to the provisions of Section 2 of this article, the executive officers of the corporation shall be elected at the annual meeting. Each member, including outgoing officers, shall be entitled to one vote for each officer to be elected and a candidate receiving a majority of votes cast shall be declared elected.
Section 2. Eligibility. All members in good standing of the corporation shall be eligible for office. Nominations for office shall be opened at the last meeting of each calendar year and remain open until the conclusion of elections at the Annual meeting.
Section 3. Offices. The members of the corporation shall elect from among their membership a Chairperson, vice-chairperson, a Secretary, a Treasurer and three Directors. Executive officers shall hold office for a period of one (1) year.
Section 4. Vacancies. If a vacancy occurs among the executive officers, the vacancy shall be filled for the remaining unexpired term by a majority vote of the members present at the next meeting after said vacancy occurs.
DUTIES OF EXECUTIVE OFFICERS
Section 1. Chairperson. The Chairperson shall preside at all meetings of the Corporation and shall appoint such Committees as he or she shall consider expedient or necessary.
Section 2. Vice-Chairperson. In the absence of the Chairperson, the vice-chairperson shall perform his or her duties.
Section 3. Secretary. The Secretary shall keep the minutes of all meetings of the corporation; shall, if requested, read such minutes at the close of each meeting for approval; and shall mail out all notices for meetings of the Corporation. The Secretary shall keep accurate addresses for all members of the committee, and shall perform other such duties as may be required by the By-laws or the Chairperson. In the absence of both the Chairperson and the Vice-Chairperson, the Secretary shall preside and assume the duties of the Chairperson.
Section 4. Treasurer. The Treasurer shall have charge of all the receipts and monies of the corporation, deposit them in the name of the corporation in a bank approved by the executive officers, and disburse funds as ordered or authorized by the executive officers. The Treasurer shall keep regular accounts of all receipts and disbursements; submit such records when requested, and give an itemized statement at regular meetings of the corporation. The Treasurer shall sign checks and withdrawal slips on behalf of the Corporation upon any and all of its bank accounts, and the same shall be honored on his/her signature or that of the Chairperson.
Section 5. Directors. The three (3) Directors shall each be responsible for one of the listed functions
Audit of monies and financial records
Membership Recruitment and Qualifications
Elections of Executive Officers
The Chairperson may assign a Director additional duties or appoint additional directors as needed to accomplish the mission of the Training Committee.
Section 6. Execution of Instruments. The Chairperson and the Secretary or Treasurer shall, upon being so directed by the membership, sign all leases, contracts or other instruments in writing.
DUTIES AND POWERS OF THE EXECUTIVE OFFICERS
Section 1. Management of the Corporation. The executive officers shall have general charge and management of the affairs, funds and property of the corporation. The officers shall have full power, and it shall be their duty to carry out the purposes of the corporation according to its Articles of Incorporation and by-laws.
Section 2. Rule Making. The executive officers may make rule for the conduct of the membership and the use of the corporate property., not inconsistent with anything set forth in the Articles of Incorporation and these By-laws.
COMPENSATION OF EXECUTIVE OFFICERS
The Executive Officers shall not receive any salary or compensation for their services to the corporation as such officers.
These By-Laws may be amended only by a majority vote of the members of the organization present at the annual meeting of the corporation wherein a quorum of said members is present.
The operations of this corporation shall forever be non-discriminatory against any and all people on the basis of race, color, religion, creed, national origin or sex.
No substantial part of the activities of the corporation shall be the carrying out of propaganda, or otherwise attempting to influence legislation and the corporation shall not participate in, or intervene in any political campaign on behalf of any candidate for political office.